Privacy Policy

Effective Date: 1st May 2025
Last Updated: 1st May 2025

At Hazard Hub, your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you use our website and mobile applications (collectively referred to as “Hazard Hub”).

1. Who We Are

Hazard Hub (“we”, “our”, or “us”) provides tools for reporting, tracking, and managing health & safety and maintenance issues across workplaces and facilities. We are based in the United Kingdom and comply fully with the UK General Data Protection Regulation (UK GDPR) and the EU GDPR, where applicable.

2. What Information We Collect

We may collect the following categories of personal data:

When using the Hazard Hub Website:

  • Name, email, and company details (when submitted via forms)
  • IP address and device/browser information (via cookies or analytics)
  • Pages visited and interactions (if analytics is enabled)

When using the Hazard Hub App:

  • User profile details (name, email, company)
  • Location data (only when submitting a report and with your consent)
  • Photos submitted with reports
  • Notes, descriptions, and job details
  • Face ID or biometric access (optional, on-device only)

We do not collect any unnecessary personal data, nor do we sell your data to third parties.

3. How We Use Your Data

We use your data to:

  • Provide and maintain the core functionality of Hazard Hub
  • Communicate with you regarding reports, updates, or support requests
  • Generate reports, summaries, and audit logs
  • Improve our services (if anonymized usage analytics are enabled)
  • Comply with legal or regulatory obligations

4. Legal Bases Under GDPR

We process your data under the following lawful bases:

  • Consent: Where you have actively provided consent (e.g., location sharing)
  • Contract: When processing is necessary for us to provide services you’ve requested
  • Legal obligation: Where we’re legally required to keep certain records
  • Legitimate interest: For functionality and limited anonymized analytics, where applicable

5. Data Retention

We retain your data only as long as necessary for the purpose it was collected. Reports and associated data are stored securely and may be archived or anonymized after a set retention period (e.g., 12–24 months), depending on your organization’s setup.

6. Data Sharing and Third Parties

We do not sell or rent your data. We may share limited data with:

  • Service providers (e.g., cloud storage or infrastructure providers)
  • Your employer or organization, where you use a company-managed version of the app
  • Law enforcement or authorities, only when legally required

All data processors are GDPR-compliant and bound by strict confidentiality agreements.

7. Your Rights Under GDPR

As a data subject, you have the right to:

  • Access your data
  • Correct inaccurate data
  • Request deletion (right to be forgotten)
  • Restrict or object to processing
  • Request data portability
  • Withdraw consent (where applicable)

To exercise these rights, contact us at: privacy@hazardhub.co.uk

8. Cookies & Tracking (Website Only)

We use cookies for essential functionality and limited analytics (if enabled). You may manage or reject cookies via your browser settings.

9. Data Security

We use industry-standard security practices to protect your data, including encryption, secure authentication, and regular audits. Sensitive data (e.g. biometric or Face ID access) is stored on-device only and never transmitted to our servers.

10. International Data Transfers

If data is transferred outside the UK/EU (e.g., to cloud services in the U.S.), we ensure such transfers comply with GDPR through Standard Contractual Clauses or equivalent safeguards.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised “Last Updated” date.

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