Getting started
Understand the core workflow, create your first case and build a useful record from the moment a hazard is identified.
- Set up your first case
- Record location and context
- Keep the chronology clear
HazardHub Guides
Clear guidance for the whole workflow.
Practical, step-by-step guidance for recording workplace hazards, assessing risk, collecting evidence, tracking corrective action and producing a professional record.
Start here
From observation to professional record.
HazardHub is designed to keep the important parts of a workplace safety record connected. These guides explain the workflow in plain English and show what good information looks like at each stage.
HazardHub supports structured recordkeeping. It does not replace competent professional judgement, your organisation's safety procedures, legal advice or emergency services.
Guide library
Choose the job you need to complete.
Each area is focused on a real task, with practical prompts and links into the parts of HazardHub that support it.
Risk assessment
Record severity, likelihood and the reasoning behind the assessment so the risk position is understandable later.
- Describe the hazard clearly
- Assess the current risk
- Reassess after controls
Evidence
Add photographs, observations and supporting detail that make the record easier to review and harder to misunderstand.
- Capture useful photographs
- Add context to evidence
- Keep evidence tied to the case
Corrective actions
Document immediate controls, temporary measures and permanent corrective work without losing the history of the case.
- Record what needs doing
- Track actions and outcomes
- Keep decisions auditable
Reports & exports
Turn the case into a clear PDF report or structured CSV export for review, communication and record retention.
- Prepare a complete report
- Check evidence and chronology
- Export in the right format
Privacy & recovery
Understand local-first records, App Lock, backup options, restoring data and the choices you control when information leaves the device.
- Protect access to the app
- Understand backups
- Restore when needed
Guide 01
Record and assess the hazardBuild the case on facts first.Describe what you actually observed
Use specific, factual language. Record what is present, where it is, who or what could be affected, and any immediate circumstances that matter.
Capture the location and context
A useful record should make sense to someone who was not standing beside you. Add enough location detail to identify the area without relying on memory.
Assess severity and likelihood
Use your organisation's approved method where one exists. Record the reasoning behind the assessment, not just the final number or label.
Record immediate controls
If action is taken straight away, document it. That preserves the sequence between discovery, control and the longer-term corrective response.
Guide 02
Build evidence that explains the issueUseful evidence needs context.Photograph the wider scene first
Start with an image that establishes where the issue sits in the environment, then add closer views that show the detail.
Add a short explanation
A photograph should not have to speak for itself. Record what the image shows and why that detail matters to the case.
Avoid irrelevant personal information
Keep evidence focused on the workplace issue. Do not deliberately capture personal or sensitive information that is not needed for the safety record.
Guide 03
Follow corrective action throughKeep the decision trail intact.Separate immediate and permanent action
An immediate control may reduce exposure without resolving the underlying issue. Record both so temporary measures are not mistaken for closure.
State the intended outcome
Describe what should be different when the corrective work is complete. This makes later review much clearer.
Update the case as work progresses
Keep notes, evidence and decisions in sequence so the record shows what happened between identification and completion.
Review the residual risk
Where your process requires it, reassess the risk after controls or corrective work and record why the position has changed.
Guide 04
Produce a report people can useMake the record easy to review.Check the case before export
Confirm that the description, assessment, evidence, actions and chronology tell the same story and that obvious gaps have been resolved.
Use PDF for readable case reporting
A PDF is suited to review, communication and retaining a human-readable record of the case.
Use CSV when the structured data matters
CSV export is useful when case data needs to be handled separately in a spreadsheet or another approved business process.
Guide 05
Protect, back up and recover recordsKeep control of the information you create.Use App Lock where appropriate
Protect access with Face ID, Touch ID or the device passcode where supported, particularly when the device is used in shared or mobile environments.
Understand what is local-first
Core case records are designed around the device rather than a compulsory hosted workspace. Export and backup are deliberate user-controlled actions.
Keep a recovery route
If your workflow relies on records remaining available after device loss or replacement, use the backup options appropriate to your HazardHub setup.
HazardHub Guides
Clear records start with a clear process.
Use the guides whenever you need a practical reminder of the workflow, then return to HazardHub and keep the case moving.